If your WordPress site still uses one shared login, it’s time to change that. Every person who needs access should have their own account. Here’s why using the same WordPress account for multiple users is a bad idea.
Shared accounts create risk
When multiple people use the same login, you lose control. Passwords get passed around. Old contractors still know the credentials. And if that password gets leaked, your whole site is wide open.
We’ve seen it happen. Sites get hacked because the “Admin” account never changed its password—or worse, the password was shared through email or text.
You can’t track who did what
With one account, you can’t tell which person made changes, deleted content, or installed a sketchy plugin. If something breaks, you’re left guessing.
With individual accounts, you get a trail. If an employee needs more training, the logs will show it. Plugins like Simple History and WP Activity Log make tracking edits and changes to your WordPress site incredibly easy.
Easy to remove access
People move on. Maybe a contractor finishes a project or an employee leaves. If everyone uses one account, you’d have to change the password for everyone, then share it all over again.
With unique accounts, you can just remove one user. Done. No disruption.
Protecting your other accounts
If one person’s account gets hacked, the others aren’t automatically at risk. That’s a huge difference from sharing one “Admin” login.
Use secure passwords
Don’t forget: each account should use a strong, random password. A password manager makes this simple.
Don’t use “Admin”
Seriously, delete or rename that account if it still exists. Hackers know to target it first.
Roles make life easier
WordPress comes with user roles built in. Give people only the access they need:
- Administrator – full control (use sparingly).
- Editor – can manage content.
- Author/Contributor – write posts, but limited publishing rights.
- Subscriber – basic profile access.
Plugins like WooCommerce and Yoast also add their own roles, so you can keep things organized without over-sharing permissions.
Never share logins. Create separate accounts, use strong passwords, and assign the right role. Your site will be safer, and managing it will be much less of a headache.